Tuesday, July 30, 2013

Procedure To Set Up Archives In Microsoft Outlook

Microsoft Outlook email client software allows the users to move old or project oriented files to another file. The feature will allow you to keep the most relevant files, calendar, tasks and contacts in your folder. You can do archiving of these file contents periodically or on specific dates and times. Follow the simple guidelines from the Microsoft Support team to set up archives in Microsoft Outlook.

Outlook settings Instructions to set up archives in Microsoft Outlook

  • Open Outlook 2007. Double click the desktop shortcut label to launch the application. Alternatively, you can launch the same from the Start menu pop up. To launch the Start menu, click on the start orb placed in the bottom left corner. From the start menu pop up, select the label that reads All Programs. From the All Programs submenu, select the label that reads Microsoft Outlook.
  • From the application menu, select the personal information folder you want to archive. Search the navigation pane for the personal information folder. The personal information folder will have a plus sign as its extension. The personal information folder is a collection emails, tasks, contacts and calendar. Clicking the plus sign will get the folder dropdown collapsed.
  • Select the File option and then the archive option. This will make the archive dialogue box appear. From the dialogue box, select the Archive this folder and all subfolders option. Enter the date into the Archive items in the folder older than option dialogue box. Select a date to remove older emails from view.
  • Launch the file explorer and browse through the computer files to locate a place to put this archived folder. Name the archive folder. Enter the name of the archive folder in the Archive file section. Try to name the files with something that reminds you about the file content. Hit the OK button.
  • Watch the archive process by looking at the lower right-hand corner of your Outlook window. A dialogue box showing the archive process status will appear. Your system will now notify about the completion with a message prompt.

Follow the simple Outlook settings guidelines mentioned above to set up archives in Microsoft Outlook. For any more assistance on the same, feel free to reach us online or on our tech support number for help and support. You may also visit our tech blogs and open discussion forums for more support and help.

Monday, July 29, 2013

Microsoft Outlook 2003 Error And Startup Crashes

Cannot start Outlook! This could have happened due to an unexpected Outlook error, resulting in constant crashes during start of Outlook. Computer problems and applications going dead are always troublesome. You try to open Outlook to send an important mail and it annoys you with this error.
It would have been irritating for you to have frequent Outlook startup crashes. You would have always wanted to send a report to Microsoft, quoting ‘I cannot open Outlook’. Let’s sort out this Outlook problem and don’t get upset with the same.

Troubleshoot Outlook error

You need to find out the reason behind the Outlook crash. There are probably two quick and easy ways to locate the cause of error. The Outlook database itself would have gone wrong.

Outlook mail database error

In this first troubleshooting task, you would have to check Microsoft Outlook database functioning with the help of following steps.

Step 1

Go to Windows Start menu located on the task bar and click Run option listed in the pop up box.

Step 2

A small box would be displayed after finishing step 1; there would be a rectangular portion in this box to type in text. You need to type in Outlook.exe /cleanpst in that box.
You may conclude that the Outlook crashes would have happened due to database error, if this troubleshooting task fixes the crash. You would have to locate the database on your system with the filename .pst. It would be enough to run the scanpst utility of the file as this fixes all the file corruptions in the database. Your computer would also have Scanpst.exe file.
If this task fails

  • In case you experience startup crashes even after this troubleshooting task, go ahead with the following steps.
  • Go to Windows Start>>Run
  • Type in Outlook.exe /profiles
  • Secondary profile issues
  • If you have a second profile, other than your main profile, check it and see if the crash error persists. If this doesn’t work, proceed with the following instructions.
  • Go to Windows Start>>Run
  • Type in Outlook.exe /cleanprofile
  • These steps would reset the corrupted registry keys and clean your profile. You would now have full access to a trouble-free Outlook application.
  • Now, you wouldn’t have cannot start Outlook problems. If you still have doubts or unresolved Outlook problems, helpline numbers that are open 24*7 would assist you in fixing the same.

Tuesday, July 2, 2013

Steps To Transfer Address Book To Another Computer Using Flash Drive

Outlook allows the user to transfer Outlook data from one computer to another. This allows them to work with the Outlook data at home or on other personal devices. One of the easiest ways to do this is to transfer the files onto a flash drive. Follow the instructions outlined below to transfer Outlook data files from one computer to another.

Instructions to transfer data to Outlook Address Book

Open Microsoft Outlook by double clicking the desktop shortcut link or the link placed on the quick access launch bar. If no such shortcuts exist, open Microsoft Outlook from the Start menu pop up. To do this, click on the Start orb placed on the bottom left corner of the Home screen. Instead, you may also launch the same using the desktop shortcut Ctrl + Esc. You can also launch the same, pressing the key imprinted with the Windows logo.
Place the mouse pointer in the search space of Start menu pop up. Type Microsoft Outlook into the test space and hit the Enter key. This will force Windows to launch the Microsoft Outlook application.
Wait for Outlook to load. Connect the flash drive device in to your computer’s
USB port.
Now click on the File tab and then select the option labeled Export. From the Export window, select the label that reads Address Book. Now select the type of the file you want. Make sure that you select something that will fit best.
Save the export, to your flash drive. Rename the exported file. Hit Next to proceed. Select the contents that you want to move from the address book to the flash drive. Once you are done with moving, hit the Finish option.
Insert your flash drive to the computer you want to transfer. Now, click on the File option. From the File dropdown, select the label that reads Import and then the Other Address Book label.
Now, select the file type. Hit the Import option. Select the location to which you intend to save the file. For this, click on the Browse button. Hit Next and select the data you intend to import. Once you have finished transferring them, hit the Finish button.
Follow the Outlook Address Book instructions briefed above to fix the issues related with Outlook. For more assistance and help on the same, drop into our Outlook support site.